Legal Know-How

E-Signatures in Employment Contracts: Addressing Misconceptions under the German Verification Act

May 16, 2023


In our increasingly digitalized world, it's natural to expect the signing of employment contracts to be a swift, seamless process. However, Germany's Verification Act (Nachweisgesetz) often muddles the landscape, sparking debates on the legality and applicability of e-signatures in employment contracts. This article aims to dispel these doubts, clarify the complexities, and shed light on how e-signatures are not just feasible, but advantageous when signing German employment contracts.

Understanding the German Verification Act: Dispelling Myths and Highlighting Facts:

Contrary to popular belief, the German Verification Act doesn't prohibit the use of electronic signatures in employment contracts. Instead, it serves as a protective measure for employees, ensuring they have comprehensive information about their employment agreements. The Act necessitates that employers provide employees with key employment details by the first day of the employment relationship at the latest. Importantly, this doesn't imply a mandate for wet-ink signatures on all documents prior to the commencement of employment.

Leveraging E-Signatures in Employment Contracts:

IGermany recognizes different types of e-signatures, each with its own degree of assurance and applicability. Employing e-signatures in employment contracts can be a strategic move, especially in today's globalized talent market. The last thing employers want is to lose a potential hire due to lengthy paperwork or geographic hurdles. The ability to e-sign contracts enables a smooth hiring process, regardless of the candidate's location. At the same time, it is crucial for companies to ensure that these digitally signed contracts are legally binding and pose no legal risks.

For standard, unlimited duration employment contracts, using a standard e-signature can easily create a legally binding agreement. The only obligation for the employer is to provide the employee with a written document outlining the employment contract terms on their first day of work, as per the German Verification Act.

However, for fixed-term employment contracts, a standard e-signature may not suffice. Employers need to be aware that incorrectly using a standard e-signature for fixed-term contracts could unintentionally result in an unlimited term employment contract. In such cases, the employee would have the right to continue their employment even after the intended contract end date.


Misunderstandings surrounding the German Verification Act and its impact on e-signatures in employment contracts can create unnecessary confusion and hesitation. However, a clear understanding of the law and the different types of e-signatures can empower companies to leverage the benefits of digital signing processes, ensuring faster, efficient, and legally secure employment contracts. As our world continues to embrace digital transformation, using e-signatures could become not just an option, but a strategic necessity in future workplaces. So let's equip ourselves today to navigate tomorrow's digital landscape confidently and effectively.

Janina Möllmann


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